Board of Director's -- MAY -- Regular Meeting

CALL TO ORDER: Wednesday, May 9, 2001 – President R. Reinhart convened the meeting to order at 16:40 hours.

ROLL CALL: R. Reinhart, President; J.K. Muller, Vice-President; J. Huss, Secretary; D. Hashin, Treasurer; A. Preece, Sergeant-at-Arms/ Director; B. Reed, Director; R. Frahm, Director; S. Fullmer, Director; G. Coerper, Director.

OTHER MEMBERS PRESENT: J. McMillan.

GUESTS: D. Howitt. 

MINUTES: Motion by J.K. Muller and G. Coerper to accept the minutes as written for April xx, 2001 meeting, motion carried. 

TREASURER REPORT: R. Frahm gave an overview of the POA’s accounts and balance(s).

EXECUTIVE SESSION: R. Reinhart updated the Board of Director’s on the status of various lawsuits old/ new pending between the City and the POA being handled by The Petersen Law Firm.  Discussion held. 

OLD BUSINESS

LONG TERM DISABILITY: R. Reinhart inquired as to the process of billing the City for LTD payments and wondered if it would be done in a more timely manner.  Discussion held. 

NEW BUSINESS

POA PARTICIPATION: R. Reinhart said that after the MOU is approved the POA would again return to participation in various meeting with the Department and City: Organizational Solutions Team (OST); Labor Management Relations Committee (LMRC); Insurance & Benefits Advisory Committee.  New contract language permits the POA to attend these meetings and they will not be considered “meet and confer”. 

R. Reinhart said that the attendees from the Board of Directors to these various groups would be as follows:

            Organizational Solutions Team (OST) - POA Executive Board

            Labor Management Relations Committee (LMRC) – R. Reinhart & J. Huss

            Insurance & Benefits Advisory Committee – R. Reinhart & D. Hashin

            Senior Staff Meetings – Board of Directors as available

PORAC SYMPOSIUM: R. Reinhart asked for an idea of those Directors planning on attending the PORAC Symposium in Indian Wells in June. He encouraged, as many as possible to attend saying that registration fees; lodging; and per dium will be covered by the POA.  Discussion held.  Tentative attendees: R. Reinhart; J. Huss; G. Coerper; J.K. Muller; B. Reed. 

DEPARTMENT BUDGET CUTS: Discussion held on the POA drafting a proposal for the proposed 5% cut in the Department’s budget. 

FUTURE SITE: R. Reinhart presented a conceptual plan for a future office site for the POA within the City and how to fund the land purchase and office construction.  Discussion held. 

POA PARTY: R. Reinhart suggested that the POA host a party at the SRC for the upcoming shift change and successfully completed contract negotiations.  He recommended a budget of $600.00 for both food and beverages.  Suggested date, Saturday, June 2, 2001.  Flyers will be posted announcing it. 

COMMITTEES

NEGOTIATION COMMITTEE: R. Reinhart said that the City Council will approve the MOU on May 21, 2001 at their regular council meeting and the salary adjustments should be reflected in the first pay period in June with the retro check to follow.  Discussion held. 

BYLAWS COMMITTEE: R. Reinhart said that the By-Laws may need to be updated. The Committee will draft up the proposed changes for a vote by the membership, at the annual general membership meeting in September 2001. 

CHARITY COMMITTEE

·         HONORARY MEMBERS: R. Reinhart discussed that several individuals and businesses responded in the recent Charity Mailer Program to become Honorary Members and wants to send them applications for their Honorary Membership. 

Discussion also held on developing an annual “Kick-off Campaign” in January to collect dues, recruit new members and host a mixer for those members.  This would provide more of a separation from the Honorary Membership Program and the Charity Mailer Program.  J. Huss is willing to coordinate the “Kick-off Campaign” mixer. 

ADJOURNMENT: This meeting was adjourned at 21:00 hours to reconvene at 15:30 hours on Wednesday, June 13, 2001

ATTEST:

____________________________________

Jeff Huss

Secretary