Board of Directors Meeting

Board of Director's -- JULY -- Regular Meeting

CALL TO ORDER: Wednesday, July 11, 2001 – President R. Reinhart convened the meeting to order at 15:45 hours.

ROLL CALL: R. Reinhart, President; J.K. Muller, Vice-President; J. Huss, Secretary; D. Hashin, Treasurer; A. Preece, Sergeant-at-Arms/ Director; B. Reed, Director; R. Frahm, Director; S. Fullmer, Director; G. Coerper, Director.

OTHER MEMBERS PRESENT: None.

GUESTS: M. Reid.

MINUTES: No past minutes presented.

TREASURER REPORT: D. Hashin presented a report on the POA’s accounts and also stated that the line-of-credit has been established with Wells Fargo Bank. Motion by G. Coerper and J.K. Muller, with all concurring.

EXECUTIVE SESSION: Discussion of LMRC issues and matters in the District Attorney’s office affecting member(s) of the POA. Discussion of POA litigation with the city. Discussion of IA matters within the department.

OLD BUSINESS

NEW BUSINESS

HUMAN RELATIONS COMMITTEE: Discussion held on line-level officers being involved in the current meetings within the Oakview community. R. Reinhart will send a letter to the Department and City Council about the POA’s concerns with line-level officers assigned to the area. The Board of Director’s view is this should be handled with staff involvement.

LEADERSHIP SURVEY: Discussion held on the format for the “Leadership Survey” to be distributed soon to the POA membership.

R. Reinhart said that he had been recently interviewed by the background consultants as to an evaluation of Lt. Sollecito who is likely to be the next Chief of Police at Seaside (CA) Police Department. R. Reinhart said that with this survey he hopes it will provide an objective rating/ review on the performance of Senior Staff, similar to the manner in which employees are evaluated.

LEGAL DEFENSE FUND: Plan clarification booklet has been received and the booklets will be distributed to the membership soon, possible at the General Membership Meeting.

Discussion held that costs have been kept low with POA Representatives being used more and more and that any POA member in a discipline matter or critical incident should continue to contact a member of the Board of Directors.

MOU: R. Reinhart said the City will be printing the 2000-2003 contract which can replace the old contract in the members ‘POA Blue Notebooks’. These plan to be ready and distributed at the General Membership Meeting too.

ASSOCIATION BANK TIME: Discussion held for drafting a donation resolution from the POA membership. Motion by G. Coerper and A. Preece to draft a letter on the concept to seek donation of vacation time from members to provide additional release time, with all concurring.

RETIREMENT SEMINAR: The POA will facilitate a ‘Retirement Seminar’ for the members to educate them on necessary considerations to have them informed as many retirements are planned within the next 18 months. Location and time to be announced, but Saturday, September 22, was selected at the date. Lunch will be served. Discussion held to provide the seminar to non-members for a fee of possibly $10.00.

ALTERNATE WORK SCHEDULE: R. Reinhart said that Jail Supervisor, Sgt. Guy Dove was asking for support from the POA to apply the 7-11 work schedule to the detention officers. Discussion held. Support given to the alternate work schedule for the jail staff, and R. Reinhart said he would handle notification to Sgt. Dove.

COMMITTEES

LABOR MANAGEMENT RELATIONS COMMITTEE:

Flex Time: Discussion was held on this matter which has caused possible misunderstanding in the Investigation Division. R. Reinhart said that the simplest way to understand it is –

1- If an employee requests “flex time” and receives it with his/ her supervisors approval it is okay.

2- If a supervisor requests an employee to “flex time” it is at the discretion of the employee if he/ she wants to “flex” their time. The employee may decline the request.

3- It is illegal for a supervisor to order an employee to 'flex time" to simply avoid overtime payment.

Employee Performance Plan: Reviewed the Department’s proposed new ‘Employee Performance Plan’ evaluation forms for the various classifications, which will be more job specific on annual evaluations.

Court Overtime: Agreed that a subcommittee would be established to address the problem of knowing how an employee will know if he/ she was credited properly for court overtime. Subcommittee members: R. Reinhardt, Denise Robsel, Gail Ballone, Jon Arnold, and D. Hashin.

INSURANCE & BENEFITS COMMITTEE: (Held Tuesday, July 10, 2001) R. Reinhart said that this was the first meeting that the POA had attended since leaving over “meet and confer” issues.

Matrix chart was passed out to the Board of Directors showing the various association benefits. The POA has the lowest AD&D benefit of all employee groups. Members are advised to contact Sharon Hennigan for their individual life insurance coverage.

City Health Plan – Relative Value Scale (RVS) changed effective June 1, 2001 with no “meet and confer” held with the POA. M. Reid will draft a letter addressing these changes in benefits.

OTHER BUSINESS

STAFF MINUTES: Reviewed Staff Minutes of June 19, 2001.

SHERIFF’S DEPARTMENT – MOU modification could possibly be a change in working conditions. This situation will be monitored.

ACTIVITIES:

Ø September 12 – POA General Membership Meeting/ Elks Lodge

Ø September 22 – POA Retirement Symposium/ Training Room A

Ø October 2 – HB Chamber of Commerce Public Safety Awards Luncheon

Ø October 8 – HB Police & Fire Charity Golf Tournament/ SeaCliff Country Club

ADJOURNMENT: This meeting was adjourned at 20:20 hours to reconvene at 15:30 hours on Wednesday, August 8, 20

ATTEST:

___________________________

Jeff Huss

Secretary

POSTED PRIOR TO APPROVAL